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Post Title : Production Coordinator/Document Controller

Posted On: 23/Jun/2020
Functional Area: ENGINEERING / DESIGN
Job Type: Contract
Qualifications: Any Degree
Experience: More than 6 Years
Location: India

Overview:

Project Related
• Support Project Managers in the execution of their projects
• Assist with administrative functions of project-related assignments;
including documentation of one or several projects from the project
proposal phase to project closeout. Projects are typically outlined with
specific guidelines to be followed
• Provide Technical administrative support to include creation, editing, and
formatting of quality project documentation
• Manage and monitor the report and presentational quality of all project
deliverables
• Implement internal procedures, policies, and process as appropriate such
as managing and control of all project documentation development
within the project (SharePoint) workspaces
• Coordinate with key stakeholders with respect to documentation issues
including: Global Document Control Manager, Project Managers,
Information Technology (IT), regional administrative staff, and crossregional project support/administrators when applicable
• Provide training to regional consultants on Document Control processes
and Project Workspace environment
• Perform quality checks to ensure procedures and processes are being
followedPage 2 of 3
• Analyze and upkeep Document Distribution lists as appropriate
• Prepare and distribute document transmittals to clients
• Identify administrative and document process improvements
• Set-up SharePoint and populate with relevant project templates for all
projects
• Assist in the preparation of document deliverables; formatting
presentations/reports, proof reading, documentation numbering, etc.
• Prepare correspondence including faxes, letters, proposals, reports,
minutes of meetings, action lists, agenda and general correspondence as
appropriate
• Assemble project binders for delivery to client where appropriate
• Perform project closeouts once a project is complete, and ensure that all
project workspaces are archived for future retrieval of project data and
correspondence to and from the Client
• Provide assistance and backup to other support staff when necessary
• Keep an accurate register of time worked on each project
• Seek clarification of priorities when balancing multiple projects
• Respect others’ roles and authority within the company
• Solve problems by own initiative
• Advocate for consistency in high quality standards
• Request time off as far in advance as possible to help managers in
planning project work load/hours
• Seek productive work
Principal Assessment Criteria:
• Customer satisfaction (Project Managers, Project Executives, KBC
Management Team)
• Methodical and well-organized approach to the work environment
• Ability to build strong working relationships, influence others and
encourage new practices
• Assertive but supportive
• Good communication and Interpersonal skills
• Ability to work well in a team environment under supervision and
willingness to assist others
• Ability to deal with short-time frames and handle multiple competing
priorities
• Self-motivation and initiative
• Proactive in personal development
• Ability to follow a plan while still being able to adapt quickly to client’s
changing needs
• Multi-task on various deadline-driven projects
• Professional attitude and projection of professional company image
• Ability to work semi-independently
• Completion of work on schedule and according to established standards

Be dependable in attendance and timeliness


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